Timesheet Entry for Employees

The intuitive windows in Aspire Timesheet Entry for Employees provide convenient browses and lookups for increased speed and accuracy. Online documentation offers instant access to help while entering timesheets, including tool tips, mouse over text and straightforward messages. Unlimited, free form notes encourage employees to describe the work performed for each timesheet entry. Notes can be viewed on all project inquiries and reports where cost detail is available and can also be viewed while billing the client. 

Once submitted, supervisors can review the details of each timesheet organized by work date, earnings code, project or activity/function, with summaries for each. Rejected or questionable entries can be returned to employees with a full explanation and can be accompanied by an e-mail notification to instantly inform employees of the timesheet status.

The project manager approval option provides an increased level of control over project costs .  When a project is set to require approval for resource hours, the project manager can view all timesheet detail summarized by employee, work date, activity/function or earnings code within each project.  Remaining budget dollars appearing with the activity/function view help assess the impact on the project before approving. As with the supervisor approvals, rejected entries, with explanation, can be returned and the employee notified.

Some of the features in Aspire Timesheet Entry for Employees include:

  • Intuitive data entry windows that reduce the learning curve, increase productivity and promote accuracy

  • Unlimited free form notes for employees to describe work performed. Notes can be viewed on Project Costing reports and inquiries that show resource costs

  • Employees can continually monitor the status of each timesheet during the approval process

  • Status window that tracks missing and incomplete timesheets.  Automatic e-mails are sent to remind employees

  • Reporting that identifies variances in employee timesheet hours recorded (based on the normal timesheet hours the employee is expected to work)

  • Automated e-mail notifications for submitted, approved and rejected timesheets.  Approval options that provide flexibility in how timesheets are viewed and summaries that allow the approver to view entries organized in different formats

  • Employees, approvers, project managers and payroll administrators can all be configured to receive e-mail notification with timesheet status changes

Click here for more Timesheet Entry features


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